Ask ten independent retailers what they lost last weekend and a few will say the books. We hear this so often, especially in the more complex businesses like rural supply / produce businesses.
The usual pattern is a pile of paperwork, a spreadsheet, and re-entering into accounting software what has already been entered once at the counter and once in the stock file. Sales, invoices, account payments, banking. All of it typed a second time.
It is also where errors arrive, because the second entry is done tired and late. Every time you touch data manually, it’s a mistake opportunity.
Tower Systems software for produce / stockfeed / farm supply businesses integrates with Xero, MYOB and QuickBooks. Sales and account activity flow through rather than being re-keyed. Combined with electronic invoices arriving from suppliers, the manual work at both ends of the month reduces sharply.
What retailers usually notice first is not the hours. It is that the numbers agree. When the Tower Systems software for produce / stockfeed / farm supply businesses and the accounts draw on the same data, the reconciliation conversation with the bookkeeper or accountant gets shorter and cheaper.
The second thing they notice is timeliness. Books that are current are useful. Books that are six weeks behind are history. Making a call on a range, a supplier or a price rise needs this month’s picture, not the picture from before Easter.
Two practical suggestions.
Talk to whoever does the books before changing anything. They will have a view on chart of accounts and how they want the data to arrive, and that is a much better conversation before setup than after.
And decide what the real goal is. Fewer hours is one. Better information is the bigger one.
No retailer should be spending weekends on data entry. The work is real, but most of it has already been done once.
If end of month is costing you too much time, lets talk as see whether what we offer could help you run a more time efficient and accurate business. We know we are not the right fit for everyone. If we think that based on your needs, we will say so.
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Contact us: sales@towersystems.com.au or 1300 662 957 or research us: www.towersystems.com.au. Locally made. Locally supported.
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