Sunday retail business management advice: 16 ways retailers can reduce employee theft

  1. For everyday items, items most people will use or could convert to cash, use stock control. Enter new stock as it comes in, scan all sales and only reorder based on what you software says. Every month do a stock take. Take cigarettes – Tobacco stock discrepancies are an indicator of theft. Had one newsagent been doing this they would have caught their $250 a day employee theft months earlier.
  2. Scan everything you sell. Do not use department keys as this makes it easier for employees to steal since they know there is no trackback to stock on hand. Using department keys is an invitation to steal.
  3. Do your end of shift through your software and have a zero-tolerance policy on being over or under. Reconcile banking to your computer software end of shift. One newsagency where this was not done was being skimmed regularly for $200 a day.
  4. Do spot cash balancing. Unexpected checks can uncover surprises. One newsagent needing to do a banking during the day uncovered a $350 discrepancy that lead to discovery of systematic theft.
  5. Change your roster. Sometimes people work together to steal. One newsagent found a family friend senior and their teenage daughter stealing consistently.
  6. Check your Audit Log. Look at cancelled sales, deleted sales and items deleted from a sale. Leaving a cash drawer open from the previous sale, scanning items, taking the cash and cancelling the sale is the most common process used by employees to accrue cash they then take from you. Good software tracks cancelled sales and what was in them. This can be matched with video footage.
  7. Check GP by department. If GP is falling outside what you expect, research it further.
  8. Setup a theft policy. Put this on a noticeboard in the back room. Get staff to read it and sign up to it. See the last page of this advice.
  9. Keep the counter clean. A better organised counter reduces the opportunity for theft as it makes detection easier.
  10. Have a no employee bags at the counter policy. This makes it harder for them to hide your cash.
  11. Beware employees who carry folded paper or small notepads. These can be used for them to keep track of how much cash is in the register that is theirs – i.e. not rung up in the software.
  12. Beware of calculators with memories at the counter. One newsagency employee used the memory function to track how much cash had to be stolen prior to balancing for the day – cash from sales not rung up.
  13. Do not let employees sell to themselves. If they want to purchase something make them purchase it from the other side of the counter.
  14. Be professional in your management of the business. The more professional your approach they less likely your employees will steal as they will see the risk of being caught as high.
  15. Advise all job applicants that you will require their permission for a police check. From the outset this indicates that you take your business seriously. In many situations applicants who have been asked for permission to do a police check advise they have found a job elsewhere.
  16. Do not take cash out for your own use in front of employees. If they see you take cash for a coffee or lunch some will see this as an invitation.
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Tower Systems working with publishers on new initiative for newsagents

Tower Systems has commenced work on several new initiatives to help better align the businesses of newsagents and newspaper publishers. Two projects are under way with a third expected to commence soon.

With close to 1,900 newsagents in the Tower newsagent community we have the critical mass and geographic concentration publishers are looking for in regional and other targeted campaigns.

There are some exciting initiatives coming to help newsagents grow this side of their business.

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POS software helps retailers engage shoppers in competitions

hmkbbqThanks to receipt options and other facilities in our POS software, retailers can help drive shopper engagement in competitions – such as the Hallmark cards competition offering the opportunity to win a $500 BBQ in participating stores that’s running at the moment.

Retailers can promote competitions like this on their receipts. They can also promote it on customer displays. This type of promotion is free. It is excellent use of existing retail management infrastructure – manages by our POS software as directed by our retailers.

Connecting shoppers on receipts and at other touch points with in-store promotions such as the BBQ prize adds value to the in-store promotion and drives the likelihood of shopper engagement in the promotion.

Smart use of our smart POS software drives better outcomes for our retail partners.  Our help desk enjoys helping retailers to leverage these opportunities.

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New retailer loyalty advice now available

rewardsvoucherWe have published new advice on our knowledge base on how to use discount vouchers to drive shopper engagement in your retail business. This advice is from a business management perspective – beyond the usual  advice you might see from a POS software company.

We have developed the advice from our experience using the discount vouchers in our own retail business.

This latest advice will help more retailers make more money. We like that.

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Helping small business retailers save time on POS software data backups

kb-backupOur rich content POS software knowledge base is full of advice and assistance for retailers using our Point of Sale software on how to do safe and fast backups of business data. This advice includes information on off site backups for speed and security in any size and scale of business.

The image shows some of the backup specific content on our knowledge base that can be searched by our customers. This rich resource is in addition to live help desk support available to our users as well.

Offering access to a range of backup options including cloud based services retailers partnering with us have choice available to them.

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Brisbane newsagency software user meeting this morning

We have a team in Brisbane at the River View Hotel for our Brisbane newsagency software user meeting today. This looks set to be a terrific session where we will cover what’s in our next major newsagency software update as well as providing training on some excellent business-building facilities recently released in our software.

We help newsagents grow stronger and healthier businesses.

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POS software user meeting tour popular with retailers

usermeetThe national capital city newsagent user meeting tour commenced by Tower Systems this week is proving to be successful at attracting interest amend Tower retail partners thanks to the free training and business insights provided at the events.

While travelling on the national roadshow, Tower is making its leadership team available to other users for one on one discussions and assistance as the company demonstrates its commitment to meet with customers.

Access to the user meetings is open to any newsagent. It’s free, breakfast included.

Numbers are limited. Booking is essential.

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Promoting PayPal as a POS software payment option in-store

paypcomingPayPal is helps partner retailers to promote PayPal as a payment option in-store with collateral and other promotional material and help to drive shopper engagement. Their in-store commitment is another way of helping retail partners to drive business through using PayPal itself as a means of reaching out to new prospective customers.

Our integration with PayPal is at for forefront of integration technology. In our marketplaces we are first to market – driving good business outcomes.

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PayPal in-store payment through smart POS software at a simple swish

paypknxscreenPaying via PayPal for anything in a store using our smart POS software is easy. Via the app and our smart integration the retailer will already know about a customer with a PayPal enabled device just as the customer will know about retailers nearby offering the Paypal payment option.

When it comes to paying at the counter, it’s as fast as using a credit card. And certain too with excellent details provided for transparency to the customer.

Refunds are a breeze too.

The integration between the Tower Point of sale software and PayPal is leading edge for us, our software and our retail partners.

We are grateful to PayPal for their support and faith in us.

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Live, local ,user meetings help POS software users

perthmeetToday in Perth we completed the second stop in a national tour offering live newsagency POS software user meetings – delivering free training, business insights and other help to guide newsagents make more from their technology investment.

With 241 newsagent customers in Western Australia we made sure a stop in Perth was on our agenda. In addition to the meeting we got to engage in one on one catch up with customers to discuss business specific situations.

From what we can see we are the only newsagency software company delivering these benefits.

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PayPal POS software receipt improves the customer experience

paypknxreceiptCustomers using PayPal to pay for goods and services in a business using the tower software receive a receipt on their PayPal app – giving them immediate certainty about the transaction and the handling of it by PayPal.

The image shows the receipt issues by PayPal through iteration with our software in a live use a few days ago.

Connecting our software to the secure PayPal server and through this to a customer’s mobile device via the PayPal app is an excellent ethnology feat we are delivering to small business retailers – enabling them to compete with bigger retailers moving to more flexible payment options.

Tower Systems was selected by PayPal to lead this integration in our key marketplace. Being first is an advantage we’re thrilled about.

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POS software PayPal integration makes payment easy

paypknxscanHere’s how easy it is to scan a PayPal generated QR code using a scanner in store connected with our POS software. Using the PayPal app you are identified to the store, you swipe to say you want to pay and then scan the QR code.

Fast and easy.

Live use in one of our own shops proves how fast and easy this PayPal payment option is. Excellent security makes it safe too.

The selection of Tower Systems by PapPal is tremendous kudos for our company dour clients. We are thrilled to be first in our marketplace with this.

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PayPal payment live use in smart POS software commences

paypknxTower Systems is thrilled that following an extensive joint project commenced with PayPal in 2013 and considerable beta testing and we last week commenced live use of our fully integrated PayPal in-store payment option.

This integrated PayPal payment facility will not only help retailers accept a new form of payment, it will drive traffic to their businesses thanks to the wonderful support of PayPal and the engagement of the PayPal community.

Being the first to market in our specialist retail channels not only gives us a wonderful commercial advantage, it also provides us with experiences that will play out in other areas of our business as we bring on more suppliers with smart POS software integrations.

Tower Systems is proud of the work of its design, development, testing and deployment teams who has collaborated so well with the experts from PayPal on this project.

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Hidden gems in Point of Sale software screen

gemsLong after retailers start using Point of Sale software from Tower Systems the company provides access to free training opportunities. One such training opportunity coming up is a one hour live online workshop: Hidden Gems in the Point of Sale screen. This is a perfect learning opportunity for any small business retailer or their staff using the Tower software as it will show time and money saving tips and techniques in the POS software screen.

We invest in training like this ever week as a demonstration of our commitment to help our small business customers get more from their software experience every day.

Access to this training like all our live online workshops is free.

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POS software user meetings help small & indie retailers get more form POS software

usermeetTower Systems next week starts a national capital city newsagent user meeting tour to provide newsagents with wonderful learning opportunities, marketing insights, newsagency management advice and other content that will add value to the Tower relationship with newsagents.

While travelling on the national roadshow, Tower will make its leadership team available to other users for one on one discussions and assistance as the company demonstrates its commitment to meet with customers.

Access to the user meetings is open to any newsagent. It’s free, breakfast included.

Numbers are limited. Booking is essential.

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Beware when comparing support fee costs

A POS software company with which we compete is billing some customers on a six monthly cycle for software support fees. It appears they are doing this to compete with us as they can say their support fee is the same as ours. The reality is their support fee is double ours when we compare as our fee is annual and in a situation we saw very recently their is six monthly.

Caveat emptor: let the buyer beware.

If you are comparing support fees between POS software companies be sure that the fee you are comparing is for the same coverage period. You don;lt want to be caught as someone was recently.

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More suppliers offer Tower Systems customers access to electronic invoices

Tower Systems has brought on more suppliers offering access to electronic invoices. We are not announcing company details here however as the list is commercially sensitive in that we have done the work with some suppliers to get them on board and we;re not about to help competitors catchup.

Being the only POS software actively engaged with suppliers at specialist trade shows, speaking at supplier conferences and engaging in other supplier events helps us leverage the opportunities for our customers.

The latest suppliers to come on board will be appreciated by many of our customers.

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POS software helps retailers better serve collectors of all types of collectibles

collectCollectors come in all shapes and sizes. They are important customers to many types of retail businesses. Some businesses identify them as collectors and others do not. Some bring in product on a regular basis that builds collections over time and to a calendar while others serve special orders driven by customer requests.

Regardless of the types of collectors served and how you may serve them, Tower Systems has facilities within its Point of Sale software to serve the needs of retailers serving collectors. From personal barcodes on products to tracking orders, to tracking collection to managing product shelf life, the collectible product facilities are used extensively within the Tower Systems retail business user community.

The facilities serving the collectibles area is another example of the value of specialist software developed ion close association with retailers in the space.

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Stunning Gift Fair experience

Tower Systems is enjoying an excellent gift fair experience at the Home & Giving show at the Showgrounds in Melbourne. This part of the overall Melbourne Gift Fair is more relaxed than the main hall as it’s away from the city.

The relaxed feeling comes from a more open space, a space where people can engage in business discussions without being cramped or pushed.

So far, three days in, Tower Systems has met with many prospective new newsagency, gift shop, homewares business and garden centre owners and managers. We have had a wonderful opportunity to show off our software and the exciting features available and soon to be commercially available.

As the only software company at the fair we are getting excellent attention. We love it!

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Newsagency magazine management training full

magmgmtWe are thrilled our newsagency magazine management workshop today is full as it shows the commitment from our newsagency software users to training we provide to improve their businesses.

As the industry standard software for newsagents, Tower Systems takes its responsibility serious to provide on-going free training opportunities long after newsagents install the Tower newsagency software.

More free training workshops in Magazine management have been scheduled.

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All set for the Melbourne Home & Giving Fair

homewares

Tower Systems is thrilled and excited for the start of the Home & Giving Fair in Melbourne today. We have been doing this fair for many years with terrific success. Over time, our involvement has game from it being a pure sales event to now being sales and existing customer networking.

We love the Home & Giving Fair for the opportunities it presents as well as new suppliers it puts us in contact with.

Our stand is set and we are excited for what will come our way over the next five days.

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Tower Systems announces national user meeting tour

usermeetTower Systems earlier this week announced details of a national capital city newsagent user meeting tour to provide newsagents with wonderful learning opportunities, marketing insights, newsagency management advice and other content that will add value to the Tower relationship with newsagents.

While travelling on the national roadshow, Tower will make its leadership team available to other users for one on one discussions and assistance as the company demonstrates its commitment to meet with customers.

Access to the user meetings is open to any newsagent. It’s free, breakfast included.

Numbers are limited. Booking is essential.

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POS software Xero link helping more retailers save time & money on business accounting

xerolinkThe direct link between the Tower Systems POS software and the cloud-based Xero accounting facility is being embraced by more retailers as they compare the benefits of Xero over MYOB.

Using the link ourselves in our own retail businesses and having had it vetted and approved by our own Financial Controller, we can speak from experience about the value of the Xero link to a busy independent retail business.

The Tower Systems POS software / Xero link saves us time and money. It also facilitates data accuracy.

Tower backs the link with training and live personal support. We also back it with access to our in-house accounting experts who can provide insights from their own use of the back end.

It’s our use of our software and Xero as retailers ourselves that really sets us apart.

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POS Software helps small and independent retailers with branding

brandingBranding is important to small and independent retailers and when it comes to branding the Tower Systems Point of Sale software offers a diverse range of business branding opportunities. The opportunities include on receipts – where retailers can include their logo to their specifications, extending the reach of their business brand into the shopping bag, wallet or purse – reminding the shopper of the brand they purchased from.

Tower Systems helps retailers place their brands through written advice, one on one advice, video based training and other assistance.

In one situation recently we helped a retailer rebrand and they were thrilled with the result and the wider reach they were able to achieve as a result.

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